August 9, 2018Karol Wojtyła

The Debtors menu item allows you to filter students and get a list of students who owe money to the school. There is a report, number 21, that you can use to find your debtors, but by using the Debtors menu you can send an email to all your debtors easily and quickly.

Students whos are charged hourly in advance will not be appear in the list of debtors. This is because they do not have a fixed schedule of instalments with payment due dates. If you want to send notifications to students with this type of settlement, please use the “Students – settlement in advance” report number 25 from the Reports module. 

  1. This is the default setting. You can change the number of days late as you wish.
  2. If you click on the student’s card here, you can see details of the debt.
  3. Click here to send an email.


The default when you go to the page is to show only debtors past the payment due date. If you want to see all debtors, just remove the filter.

Sending an email:

Select one more of the debtors and then click the “Send an email” button. If you have a standard email for debtors, you can select it from the drop-down. To learn how to create email templates click here.

  1. If you have a template for debtors, select from the drop down.
  2. Click “Apply”, that puts the template in the body of the email.
  3. You can sent each student details of their debt by inserting these tokens into the email text.
  4. Click “Send”. sending an emailThe above email would look like this when received: