SEPA Direct Debits are a way of collecting payments for lessons automatically. Your student signs a bank mandate giving you permission to collect money from their bank account. You do this by uploading an XML file to your bank, who will then collect payments on your behalf.
There are a number of things that must be in place for this file to be created correctly.
Student Card:
Once the bank has approved the mandate the student signed, you must enter the mandate number and the date of signature plus the bank account number that will be taken from on the student card:
You must also have the student’s country entered on their card:
Finance Settings:
In the Finance Module under Settings – Issuers Details you must enter all your school’s details including your bank details.
Payment Scheme:
As well as the student and school’s settings you need to have a schedule of payments to collect from the bank. The amounts to be collected must have a payment due date. These are created and held on the student’s Payments Card:
There is a tutorial on creating payments schemes and adding them to a student’s card automatically here.
Creating an XML for uploading:
When the file is created there is one payment due date for all payments in the file. A pop-up will appear and you should add the day when you want the bank to collect the payments for you. This date should be a minimum of 3 working days in advance of the day you upload the file to your bank.
- Go to Finance.
- Go to SEPA.
- Enter the dates that you want to collect payment for.
- Click “Generate XML” A pop-up will appear for you to enter the payment date of the file. Once you do this a file will appear, upload this to your bank for validation and if all is correct upload for payment collection.
- This is a search box and you can search all your payments to be collected by name, bank account etc.
