How to Add Payments – An Overview

May 3, 2019Karol Wojtyła

Getting Started:

There are a number of things that must be in your school’s account before you can start using the Finance Module. They are:

  • Numberings – this tells the system what type of documents you wish to create and the numbering format for them.
  • Cash Register – you will need to create a cash box(es) to be able to receive cash payments.
  • Issuer Details – the details about your school that will appear on your financial documents.
  • Payment Types – when creating transactions you will need to tell the system what type: cash, invoice, deferred it is.

Two other items can be added but are not essential:

  • Payment Schemes – if your students can pay by instalments you can create these and add them to the students automatically when they join a course.
  • Discounts – if your students are offered discounts to standard prices you will need to create them first.

Creating a Debt:

Before you can add a payment for a course the student or company must have a debt. Other tutorials show how to add a debt:

Payment for non course items such as books, exam fees etc., can be added directly to an invoice.

Payment Types:

For the purposes of showing how the different payment types work and what happens when you add a payment we will use these three basic types:

Payment Types

There are basically two types of payments: cash and non-cash.

  • Cash payments are credited to a cash register.

There are two types of non-cash payments:

  • Non-deferred these are considered paid immediately i.e a credit card payment so effectively they are as good as cash.
  • Deferred this is where, for example, you issue an invoice and expect payment in the future.

Adding Cash Payments